How to Write a Job Description (Free Template Examples of Job Ads)

How to Write a Job Description (Free Template Examples of Job Ads) Whys it vital to know how to write a job description?WellPicture your dream employee, Sharon.Shes skilled, experienced, brilliant, and she does the work of five employees.You really want Sharon to work for you.The problem?To her, youre a dime a dozen.She sees 200 LinkedIn and Facebook job postings every day.Deep breath.With the right info in the right order, your job ad will hit her like a spotlight.This guide will show you:How to write a job description that attracts the best candidates.A perfect job description template you can use to save time.How to start Facebook job postings and LinkedIn job postings.Why the best job advertisements are short and info-packed.Were you looking for how to write a resume job description? See our guide: Job Description for a Resume (with Bullet Points Samples)Just need to know how to post a job fast?This IT job description sample checks all the boxes:Job Description TemplateJob TitleCisco Network AdministratorGGMSoft, New York, NYJob SummaryWere an I T automation firm, looking for a network administrator to troubleshoot problems, interact with clients, and increase system automation.Description of Job DutiesSolve problems across multiple platforms like Cisco, Checkpoint, and Juniper.Interact with and support clients, both internal and external.Collaborate with peers from other departments.Find and implement automation opportunities.Skills Requirements1+ years of network administrator experience.Deep understanding of Cisco internetworks.Exceptional communication skills (both written and oral).Solid customer service skills and interpersonal skills.Salary Range$47,000$53,000Job Benefits29 vacation days and 12 bank holidays!Fat training budget to take any classes you like.2 months of maternal/paternal leave.High-quality healthcare package from Blue Cross Blue ShieldCompany InfoGGMSoft is a worldwide platform-as-a-service that transforms IT through automation. With offices in New York, London, and Tokyo, we serve clients from the gl obal to the local. As one of our network admins puts it, GGMSoft will give you the most experience in the shortest time.You can copy, adjust, and use this job description template right off.Now let me show you how to write a job description like that.1Use a Simple Job TitleAvoid creative job titles like Sales Ninja.Why?They break Steve Krugs brilliant rule of web communication:Dont make me think!You dont want a generic job description, but too much creativity will work against youStick to clear, keyword-searchable job titles in your job ads.Add your company name and location to avoid looking spammy.These job description examples show how:Job Description ExamplesJob TitlesrightSales Representative, Brann Inc., Gorham, MEEngineer, Baleriard, Andover, MASoftware Engineer, GGMSoft, New York, NYOffice Manager, Blue Stone Quarry, Nitro, WVServer, Pizza Planet, San Jose, CAwrongSales GuruSuper-EngineerSoftware Making WarriorOffice JediTop-Flight WaitronBig difference.Those second job adver tisements titles are cute, but confusing. Plusthey wont show up in job search sites.Pro Tip: Want to pick the most searchable title? Search a few variations of it in a job board like Indeed. Then pick the one that gets the most results.Not sure how to word the job title in your job description? See our guide: 450 Job Titles for Any Position and Industry2Write a SummaryStart your job description with top-line facts.Butdont clutter it with jargon.Remember that dream employee, Sharon? Shes seen 99 other job ads today.Respect her time. Shell love you for it.Briefly say:Who you areWhat youre looking forHow the job will help the companyThese human resource job descriptions examples show right from wrong:Sample Job Description SummaryrightJob SummaryWere a fortune 500 marketing firm seeking a human resources manager to expand our nationwide recruitment resources.wrongAlzerian Media is a fortune 1000 marketing agency based on a vision of creating a full-service firm that helps the least ser viced middle market. We put the focus on client results and not on office politics. We encourage our employees to take on as much responsibility and work as they feel comfortable with. With our full suite of internet...Some job posts pack too much into the summary.Grab good candidates quick by giving them a glimpse of what the jobs about.Pro Tip: Got a lot more details you have to share? Write your job description summary last. Its easy to be brief when youve already covered all the major points.Where are your candidates looking for work? What are the best job posting sites? See our guide: 30 Best Job Finder Websites3List the Job DutiesBuild your description from quick bullets.Dont add every duty under the sun. Stick to the top 45.Thats tough, but it helps your dream employee understand the job.Also, be specific. Manage media plans across all markets beats responsible for advertising duties.Do it like the first of these two advertising job description examples:Job Description Exampl esDutiesrightDescription of Job DutiesWork with regional marketing directors to create and enact media plans. (35%)Coordinate media plans across multiple markets. (20%)Track and improve KPIs. (20%)Work with marketing manager to improve growth strategy. (10%)Other duties. (15%)wrongCollaborate with regional marketing directors and advertising associates to develop and execute on strategic advertising plans.Manage key operational functions such as the coordination of media plans, process coordination, and timelines through various markets.Track and improve total spend per vendor and contribution from agents and collaborate with finance department to ensure billing and invoicing is properly processed and tracked.Assist advertising and marketing associates to develop policies, processes, best practices, and disseminate throughout the organization.Work closely with the marketing managers and advertising associates to collaborate on emerging opportunities in new markets.Document and showc ase our advertising campaigns from both brand and agent perspectives in order to assure proper sharing of all initiatives.See the difference?Job descriptions example #1 is short and sweet. Even at 3am, that superhero candidate can understand the job.That second ones confusing. Its got more detail, but whats the job about?That golden job candidate will skim it and move on.Pro Tip: Add percentages to make your job ads duties section clear. Percents create an understanding of the jobs core functions, fast.Are your job posts searchable on Google? Thats where future employees are looking. See our guide: Google for Jobs: Use This Search Engine Tool to Find Your Next Career4Add Skills RequirementsList skills central to the job.ButSkip the laundry list.If you add every requirement, job seekers wont know which are most important.Show it at a glance, like the first of these management job description examples:Sample Job DescriptionSkills RequirementsrightSkills Requirements5+ years of busi ness management experience.Bachelors degree.Strong budgeting, communication, and interpersonal skills.Experience in the technology field preferred.wrongMinimum of 5 years of professional experience in the management field.Experience in managing people and teams with direct reports.Strong budgeting background.Solid interpersonal skills and communication skills.Must have experience working in a technology field.Skills in collaboration, tracking KPIs, MS Office, time management, and listening.That first job descriptions example lists what you want most.ButThe second leaves that great potential new hire guessing. She may not apply because she lacks some minor skill you added as an afterthought.How to post a job on FacebookTo create facebook job postings, log in with your Facebook business account. Click, Job. (Its above Write a post.)Then fill in the form.Pro Tip: If theres a shorter word for something, use it. Job ads with lots of long words give job seekers a headache.Are you hiring f or blue collar, white collar, green collar, or white collar jobs? Whats the difference? See our guide: Glossary of Career, Employment HR Terms5Include a SalaryAdding a job salary saves time.How?It skips candidates who wont work in your pay range.But once they get to know our culture, they wont mind!Thats true. Great culture matters for retention.Butduring job search, salary comes first. Thats according to a massive Glassdoor study.Add a range to keep your options open. These service writers job description examples show how:Job Description ExamplesSalaryrightSalary Range$28,000$35,000wrongSalary based on experience.When job-hunters see based on experience in job descriptions, they thinkUgh. Is it worth the time it takes to write the application?How to Post a Job on LinkedInTo create LinkedIn job postings, click the grid icon in the upper right. Select Post a job. Then follow the Job ads creation steps in this guide.Pro Tip: Savvy employees know to figure healthcare into their salar y. Add your package to the benefits section of your job description. Thats up next.What do 90% of job seekers want most in an employer? See our guide: 99+ Human Resources Statistics6Sell the JobInclude benefits in your description.This is where you stand out.Got flex time? Great health insurance? Extra vacation days?List them in your job advertisements. The best candidates will fight for you.These job description examples show right and wrong:Job Description ExamplesBenefitsrightJob Benefits41 vacation daysand bank holidays!Fattraining budgetto take any classes you like.2 months ofmaternal/paternal leave.Healthcare package with dental and vision worth$17,000 a year.Voted one of thebest places to workin Vermont.wrongOur company culture is second to none, with employees voting us one of the best places to work in Vermont. We offer lots of vacation time, with a total of 41 vacation days and bank holidays at different times of the year. We also strongly believe in professional developme nt, which is why weve added a training budget so employees can continue to improve. We also offer two months of maternity and/or paternity leave and a very high quality healthcare option complete with dental and vision. Come work for us today!Those two job descriptions say exactly the same things.The first one says it fast. The job seeker gets it at a glance.The second? Too long. Your prime employee just clicked away to a different job post.Pro Tip: Got more to say about your company? Add a company info section at the bottom. Job ads that start with extra info make applicants think too hard.Need to write a reference letter to give back? See our guide: Write a Reference Letter that Gives JobsStill not sure how to write a great job description? Need more detail for how to post a job on Facebook? Did you write a great LinkedIn job posting but nobodys applying? Leave a comment. Well be happy to reply!